*NEW Grant Policies and Application Requirements for 2017-2018*
- NO deadlines for academic year grant applications and recommendation letters. The deadline to submit a complete application for a summer grant is March 9, 2018.
- Applications will be reviewed on a rolling basis and can be submitted at any time.
Applications WILL NOT be reviewed until ALL required application materials and necessary approvals have been submitted to CUSE. Incomplete applications will not be considered for funding.
- All grant applications must include: (1) a proposal, (2) a faculty letter of recommendation, and (3) an itemized budget.
- Certain projects may also require IRB approval for research involving human subjects and/or NDI approval for international travel to countries with travel warnings. Students are advised to allow plenty of time for IRB review and/or travel approvals what may affect their travel and research plans.
It is the responsibility of the student to ensure that all application materials and project approvals are submitted in a timely manner. See below for detailed funding policies.
The Flatley Center for Undergraduate Scholarly Engagement (CUSE) provides grant support for scholarly and creative endeavors conducted outside of regular three- or four-credit course work, although work undertaken within the context of a course may also be considered.
PLEASE NOTE: CUSE is a cost-sharing entity and, consequently, students are expected to apply for grants from their Colleges and other funding entities, such as:
- Kellogg Institute for International Studies
- Nanovic Institute for European Studies
- the Glynn Family Honors Program
- the Institute for Scholarship in the Liberal Arts (ISLA/UROP)
- other entities as appropriate for their project.
- Students are limited to one CUSE grant per academic year and one CUSE grant in the summer.
- Funding priority is given to students and projects with limited eligibility outside of CUSE.
- Students who demonstrate financial need will be given priority.
- Grant applications will be reviewed until all available funds have been allocated.
- Applications are accepted on a rolling basis and complete applications will be reviewed during bi-monthly meetings of the Grant Review Committee. Please allow a minimum of three weeks from the time of submission before making inquiries of the CUSE team about the status of your application. Every effort will be made to make funding decisions quickly and notify students in a timely manner.
- Applications will not be reviewed until all required materials—including IRB approvals for Human Subjects Research and Notre Dame International approval for travel to regions with state department travel warnings—have been submitted to CUSE. Students are advised to allow plenty of time for IRB review and/or travel approvals that may affect their travel and research plans.
- CUSE does not award funds for projects or travel undertaken before an application is submitted (i.e., retroactive funding).
- If you are not able to undertake your project (for whatever reason), your CUSE grant will be rescinded and you will be required to return any funds you have received in full.
Note For International Students: If you are awarded a grant to conduct research in the United States, Notre Dame's accounting office will deduct the taxes you owe before you receive your original disbursement. Because of this, the amount of money you see on your check will appear lower than what you were awarded. However, you are still expected to document that you spent the entirety of your grant, not just the amount that the check listed.
Students often participate in research, discernment, and scholarly engagement activities as part of a group--e.g. conferences, service learning experiences, paired research projects. CUSE understands the value of these kinds of activities and does support these efforts. The following guidelines apply to group travel and projects:
- All members of the group must submit their own unique grant application that meets or exceeds the standards for funding established in our funding guidelines and criteria.
- Students should make sure to highlight the differences and unique aspects each member will bring to the project. While some parts of a proposal may be very similar, your perspective and how the project will affect you, your major, your future plans, etc. should be unique for each applicant.
- Duplicate proposals, in whole or in part, will not be considered for funding.
- Each proposal will be judged on its own merits and funded accordingly. Weak proposals will not be funded.
- Number of students funded is for group projects is always dependent upon available resources. Even if all proposals are stellar, CUSE cannot guarantee support for all proposals.
- Students involved in group projects are expected to seek out additional support beyond CUSE.
- Student wages and stipends
- Durable equipment, such as digital voice recorders, books, or camcorders
- Tuition or administrative program fees
- Although CUSE does not fund Visa and/or passport fees for conference attendance/presentation, we may fund Visa fees for students who require such documents in order to participate in internships or service-learning opportunities abroad. Funding support for Visa fees will be determined on an individual basis based on student financial need and availability of funds.
- CUSE will typically only fund round-trip airfare out of a single destination unless multi-city destinations are less expensive.
- Graduating seniors are ineligible to receive funding for any activity that takes place after their last week of attended classes.
- Project specific proposal
Detailed and itemized budget justification following the linked instructions.
- This must include an itemized budget that shows all your calculations for figuring out each cost and a source to justify those calculations. It is the student's responsibility to develop a budget that is complete and accurate. Students must submit their budget on URApply with the student budget form. Any changes to a budget after the project is awarded must be pre-approved by CUSE.
- Faculty Letter of Recommendation
- Once an application is sumbitted via the Student Grant Network (URApply), faculty will receive an automated email notification with a link to upload the recommendation letter to the application. Applications will not be reviewed until the letter has been received, and it is the student's responsibility to ensure that their faculty mentor uploads their recommendation letter in a timely manner. It is expected that students request their faculty letters at least three weeks before applying, even though faculty will not be able to submit their letter until after the application has been submitted. Recommenders who wish to submit letters early or without using URApply can do so by emailing letters directly to CUSE. Faculty letters of recommendation are understood to be confidential. Students applying for CUSE funding are subject to this confidentiality agreement and waive access to letters of recommendation.
- Travel waiver/approval
- Domestic Travel
- Students traveling within the United States must submit a domestic travel waiver with their application on the Student Grant Network.
- International Travel
- Travel Warning Countries: Students traveling to countries with travel warnings/alerts must receive prior approval from Notre Dame International. Copies of approvals should be submitted to CUSE at email@example.com. Additional information and intructions can be found on our International Travel page and at ND International. CUSE will not review applications to travel warning countries until approval from NDI is received.
- Non-Travel Warning Countries: Students traveling internationally to countries without travel warnings must complete the travel registry with Notre Dame International after CUSE has awarded their grant. Please DO NOT complete the travel registry until you have received notification that you have received an award from CUSE (disregard the automated email that URApply sends requesting one). Additional information and intructions can be found on our International Travel page. Copies of approvals should be submitted to CUSE at: firstname.lastname@example.org. All requirements for complete approval for non-travel warning states must be complete within 7 days of the award letter or grants will be rescinded.
- Domestic Travel
- Human subjects / IRB approval, if applicable
- Students engaging in research involving human subjects must complete research ethics training and submit a protocol to the Institutional Review Board (IRB) for approval. Students who require IRB approval to conduct research must submit a copy of the approval from Notre Dame Research. CUSE will not review applications that require IRB approval until the approval is received. Follow the link for more information on IRB and the training and submission process. If you are unsure if your research fits the definition of Human Subjects, please refer to the following definition from Notre Dame Research website:
Federal regulations (45 CFR 46.102(d)) define research as “a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge.” For the purposes of this policy, a systematic investigation is an activity that involves a prospective research plan, which incorporates data collection, either quantitative or qualitative, and data analysis to answer a research question. Investigations designed to develop or contribute to generalizable knowledge are those designed to draw general conclusions (i.e., knowledge gained from a study may be applied to populations outside of the specific study sample), inform policy, or generalize findings.
Federal regulations (45 CFR 46.102(f)) define human subject as “a living individual about whom an investigator (whether professional or student) conducting research obtains (1) data through intervention or interaction with the individual or (2) identifiable private information.” Private information includes information that an individual can reasonably expect will not be made public, and information about behavior that an individual can reasonably expect will not be observed or recorded. Identifiable means that the identity of the individual is or may readily be ascertained by the investigator or associated with the information.
Research Involving Human Subjects will not be reviewed unless a protocol has been approved by the IRB and received by CUSE.
PLEASE NOTE: Grant applications which do not include all of these elements are considered incomplete and will not be reviewed.
In order to accept CUSE funds, grant recipients must return the following documents to the CUSE:
- E-mailed acceptace of award
- CUSE funding contract
- Student Grant Summary
- NDI Approval for University-sponsored travel to countries outside the United States (including all applicable waivers, GeoBlue health insurance verification, STEP program registration, a copy of your passport, and completion of the online safety summit)
If these items are not received, CUSE will assume the grant has been declined and will redistribute the funds to alternate applicants.
Once CUSE has received all of the required documentation, CUSE will disburse 100% of the awarded funds directly to the student. For students working with a PI in a lab at Notre Dame or with a partner institution, CUSE can coordinate transfering funds for materials directly with the PI or lab (please contact CUSE's administrative coordinator).
Upon completing your grant project or activity, students must complete all Post-Grant Requirements by the specified deadlines.