Conference Attendance

*NEW Grant Policies and Application Requirements for 2017-2018*

  • NO deadlines for academic year grant applications and recommendation letters. Applications for conference attendance and presentation grants (only) will be accepted over the summer.
  • CUSE grants are not intended to fund study abroad programs or class projects.
  • For group projects, each student must submit an individual application with their own, unique proposal. Duplicate proposals, in whole or in part, will not be considered for funding.
  • Applications will be reviewed on a rolling basis and can be submitted at any time, though we highly encourage students to submit applications at least three weeks prior to travel to ensure ample processing time..
  • CUSE has instituted priority grant application deadlines for academic year breaks. In order to ensure that your application has the best possible chance to receive funding, you are strongly encouraged to submit your completed application by the dates below. While applications submitted after this date may still be reviewed, CUSE does not guarantee that funding will be available or that the committee will have time to review your application and make a decision before you travel.
  • Applications WILL NOT be reviewed until ALL required application materials and necessary approvals have been submitted to CUSE. Incomplete applications will not be considered for funding. It is the responsibility of the student to ensure that all application materials and project approvals are submitted in a timely manner.
Academic Conference Attendance

A student travels to a regional, national, or international conference or symposium for the purposes of discernment, research, networking, or professional development. The purpose of this opportunity is to allow students to attend academic conferences to learn about a specific discipline or practice, even when they have no work to present.

Grant Application Requirements:
  1. A Cover Page and Abstract.
    • Complete the CUSE Grant Cover Page form and provide a 100-200 word abstract describing the proposed project or activity. The abstract should introduce your project/activity and highlight your major goals. For assistance writing an abstract, see the UW-Madison Writing Center's guide to abstracts and abstract examples.
  2. A Proposal (2-3 double-spaced pages) that includes:
    1. A description of the conference (e.g. what organization is holding the conference, conference theme(s), etc.)
    2. A description of the particular sessions or panels that you plan to attend.
    3. A discussion of your learning goals for attending the conference.
    4. A discussion of why attendance is important to you, particularly with regard to your major course of study, research plans, and overall academic goals. 
    5. A clear engagement with scholarly literature related to the conference activities, as demonstrated by in-text citations AND a short bibliography of relevant works
    6. Any additional information or items relevant to your proposal.
  3. A Letter of Recommendation from a supervising Notre Dame faculty member.
    • After you have submitted your proposal using the Student Grant Network (URApply), the faculty member should recieve an email with instructions for uploading their letter. Faculty will not be able to submit their letter until after the proposal has been submitted. Grant proposals will not be reviewed until we receive a faculty recommendation letter.
  4. An itemized Budget using the approved CUSE student budget form
    • CUSE budget guidelines can be found here. The budget must be itemized and show all your calculations for figuring out each cost and a source to justify those calculations.  It is the student's responsibility to develop a budget that is complete and accurate. Students must submit their budget on URApply with the student budget form. Any changes to a budget after the project is awarded, such as transfers between line items, must be pre-approved by CUSE. 
  5. A completed domestic travel waiver if traveling within the United States. Students traveling internationally must register their travel with Notre Dame International.
    • *If you are traveling to a country with a level 1-2 travel advisory, please DO NOT complete the travel registry until you have received notification that you have received an award from CUSE (disregard the automated email that URApply sends requesting one). 
  6. Human subjects / IRB approval, if applicable.
    • Students engaging in research involving human subjects must complete research ethics training and submit a protocol to the Institutional Review Board (IRB) for approval. Students who require IRB approval to conduct research must submit a copy of the approval from Notre Dame Research. Follow the link for more information on IRB and the training and submission process
Funding Limits:
  • Academic Year: $500
  • Summer: $500

Exceptional Conference Attendance Proposal Example: