Unpaid Internship/Research Assistantship

*NEW Grant Policies and Application Requirements for 2018-2019*

  • NO deadlines for academic year grant applications and recommendation letters. Priority deadlines for fall, winter, and spring breaks can be found hereThe final deadline to submit a complete application for a summer grant is March 8, 2019. 
  • CUSE grants will not fund study abroad programs, class projects, or club or student group travel.
  • Applications will be reviewed on a rolling basis and can be submitted at any time. However, grant funding will not be award retroactively.
  • Applications WILL NOT be reviewed until ALL required application materials and necessary approvals have been submitted to CUSE. Incomplete applications will not be considered for funding.
    • All grant applications must include: (1) a proposal, (2) a faculty letter of recommendation, and (3) an itemized budget.
    • Certain projects may also require IRB approval for research involving human subjects and/or NDI approval for international travel to countries with Level 3-4 Travel Advisories. Students are advised to allow plenty of time for IRB review and/or travel approvals what may affect their travel and research plans.
  • CUSE has instituted priority grant application deadlines for academic year breaks. In order to ensure that your application has the best possible chance to receive funding, you are strongly encouraged to submit your completed application by the dates below. While applications submitted after this date may still be reviewed, CUSE does not guarantee that funding will be available or that the committee will have time to review your application and make a decision before you travel.
    Priority Fall Break: September 9, 2018   |   Priority Winter Break: November 11, 2018   |   Priority Spring Break: February 10, 2019   |   Summer Deadline: March 8, 2019
  • For group projects, each student must submit an individual application with their own, unique proposal. Duplicate proposals, in whole or in part, will not be considered for funding.
  • It is the responsibility of the student to ensure that all application materials and project approvals are submitted in a timely manner.
Unpaid Internships

A student participates in a guided internship or practicum experience for the purpose of career or academic advancement. Internships must be clearly in line with the students’ future goals and grounded in the scholarship surrounding the chosen field.

Unpaid Research Assistantships

A student engages in a guided assistantship, externship, or practicum experience under the supervision of an approved mentor who interacts with the student on a frequent basis to discuss the student’s progress, experiences, and reflection on the activity. The student develops a working knowledge of the disciplinary literature relevant to the activity, maintains written documentation appropriate to his/her discipline, and submits a final project document that integrates the assistantship experience with his/her academic training. Assistantships can take place in a laboratory, a think-tank, or through individual work with a faculty mentor.

Grant Application Requirements:

Students should indicate if there is a formal application process (separate from the Common Application) for the internship or research apprenticeship for which they seek funding. Students will be required to submit a copy of the acceptance letter confirming the internship to CUSE.

  1. A Cover Page and Abstract.
    • Complete the CUSE Grant Cover Page form and provide a 100-200 word abstract describing the proposed project or activity. The abstract should introduce your project/activity and highlight your major goals. For assistance writing an abstract, see the UW-Madison Writing Center's guide to abstracts and abstract examples.
  2. A Proposal (4-5 double-spaced pages) that includes:
    1. A description of the organization offering the internship or research assistantship. 
    2. A discussion of the research question or topic you are considering that may be informed by the internship/assistantship experience.
    3. A detailed description of the activities you expect to undertake within that time frame, with start and end dates. 
    4. A description of the learning goals for the internship or research assistantship.
    5. A discussion of how the internship/assistantship experience relates to your academic work, particularly as it relates to your goals for research, scholarship, or creative endeavors (e.g. how the internship/assistantship lays the groundwork for a senior thesis, capstone, or other project), and your overall trajectory post-graduation.  The most persuasive proposals clearly indicate how this particular event contributes to your long-term trajectory by preparing you for the job market of your chosen career, introducing you to key scholars in your field, or providing an essential learning experience for your research with explicit, specific language.
    6. Any additional information or items relevant to your proposal.
  3. A Letter of Recommendation from a supervising Notre Dame faculty member.
    • After you have submitted your proposal using the Student Grant Network (URApply), the faculty member should recieve an email with instructions for uploading their letter. Faculty will not be able to submit their letter until after the proposal has been submitted. Grant proposals will not be reviewed until we receive a faculty recommendation letter.
  4. An itemized Budget using the approved CUSE student budget form
    • CUSE budget guidelines can be found here. The budget must be itemized and show all your calculations for figuring out each cost and a source to justify those calculations.  It is the student's responsibility to develop a budget that is complete and accurate. Students must submit their budget on URApply with the student budget form. Any changes to a budget after the project is awarded, such as transfers between line items, must be pre-approved by CUSE. 
  5. A completed domestic travel waiver if traveling within the United States. Students traveling internationally must register their travel with Notre Dame International.
    • *If you are traveling to a country with a level 1-2 travel advisory, please DO NOT complete the travel registry until you have received notification that you have received an award from CUSE (disregard the automated email that URApply sends requesting one). 
  6. Human subjects / IRB approval, if applicable.
    • Students engaging in research involving human subjects must complete research ethics training and submit a protocol to the Institutional Review Board (IRB) for approval. Students who require IRB approval to conduct research must submit a copy of the approval from Notre Dame Research. Follow the link for more information on IRB and the training and submission process
Funding Limits:
  • Academic Year: $2000
  • Summer $3000

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